Opportunities

Chief Financial Officer 

Summary: Ensures that Club policies are monitored and enforced and coordinates accounting, budgets, taxes and related activities and records; administers procedures and systems pertaining to financial matters, prepares preliminary financial statements, and analysis. Supervises the accounting staff, specifically the scheduling, training, professional development and ensures the accurate and timely delivery of accounting processes.

Essential Duties and Responsibilities include the following;

Accounting

  • Responsible for all accounting reconciliations and timely preparation and review of general ledger, trial balance and preliminary financial statements.
  • Reconciles multiple operating and reserve bank accounts.
  • Works closely with accounting on all banking items, e.g., loan payments and payroll/tax reconciliations.
  • Works with the COO/General Manager on interim and year-end audit preparation.
  • Monitors, updates, and transfers appropriate funds to maintain integrity of accounts.
  • Ensures compliance with internal control policies; recommends improvements to existing processes and procedures.
  • Reviews daily bank balances and advises the COO/General Manager on cash flow issues, cash disbursements and checks, accounts receivable and assists as needed past due account collection procedures.
  • Assists with the annual budget and development process, specifically working with the department heads to prepare preliminary operating and capital budgets and reports.
  • Issue monthly financial statements, capital cash flow projections and other supporting schedules.
  • Oversee purchase order system and accounts payable, member billing and accounts receivable.
  • Maintain banking procedures and oversee bank transactions.
  • Maintain bank accounts and fund security.
  • Maintains relationship with the bank to manage Club accounts, loans, and any Association needs.

 Leadership

  • Responsible for leadership of accounting staff to ensure timely and relevant communication and teamwork on projects.
  • Conducts meetings with accounting staff and prepares reports for COO/General Manager on all staff- related items, especially individual contributions related to specific job responsibilities and workflow.
  • Communicates with co-workers, management, and external constituencies (club members, vendors) in a courteous and professional manner.
  • Attends Board meetings if needed, Finance Committee meetings, Audit Committee meetings and other committee meetings when invited to be available to answer any financial questions they may have.
  • Communicates and coordinates financial activities with the Board, Treasurer and Finance Committee and/or committee chairs.
  • Abides by all Bear Lakes Country Club policies and regulations; ensures appropriate implementation of GAAP, federal and state regulations. 

 Operations

  • Participates in the selection of the group health, dental, 401(k) and life insurance programs and in the selection of the Clubs insurance policies and monitors property and casualty insurance policies to ensure that assets of the Association are protected.
  • Serves as Trustee for the Clubs 401(k) Retirement plan and maintains all plan asset records and documents.
  • Assists with evaluating computer software systems and applications for accounting, membership, point-of-sale, fixed assets, and other departmental software.
  • Ensures that the COO/General Manager has all information required to efficiently run the operation and is always informed to address the members professionally and with the correct information.

Knowledge & Skills Required:

  • Requires excellent knowledge of finance, accounting, and financial management techniques.
  • Ability to analyze, interpret data and prepare reports.
  • Ability to verbally communicate well in English and in writing.
  • Ability to understand and carry out verbal and written instructions in English.
  • Ability to interact professionally and maintain effective working relationships with superiors, co-workers and members.
  • Must be able to multi-task and work in a fast-paced environment.

Education and/or Experience: 

Bachelor's degree (B. A.) in accounting from a four-year college or university plus a minimum of five years related experience and/or training; or equivalent combination of education and experience. Country club and/or Hospitality experience preferred. CPA certification is necessary.

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Director of Marketing and Membership

Summary: Works directly with the COO/General Manager. Creates and assists in the implementation, advertising, and execution of membership marketing and recruitment. Develops programs and recommends policies designed to increase membership growth and engagement. Is the Brand Ambassador and represents the Bear Lakes Community through networking.

Membership Development

  • Responsible for sales, growth, and maintenance of the membership in the club.
  • Generate sales leads and maintain the CRM database to track the sales process at all stages.
  • Schedule and provide membership tours of the facility.
  • Maintain membership records.
  • Respond to Membership calls and/or emails pertaining to their experience at the club, including but not limited to, service and billing issues. Directs members to appropriate personnel for resolution.
  • Meet assigned membership goals and timelines.
  • Surveys other clubs for membership trends useful in securing new members and maintains market comparison data annually.
  • Preparation of membership reports for the COO/General Manager.

 Membership Operations 

  • Coordinate the marketing and membership programs to promote the club’s services and facilities to potential and present members.  
  • Maintains all social media platforms.
  • Create and maintain all marketing material and attend local events on behalf of Bear Lakes Country Club.
  • Track the success and overall performance of all membership initiatives.
  • Develop a complete understanding of membership classifications, fee schedules, Club Bylaws, club culture, and ownership for maintaining the confidentiality of all member information.
  • Report approved new members to the COO/General Manager and initiate proper administration of their memberships; ensure applications are completely and properly filled out, initiation fees are collected, and that new members understand the privileges and costs of becoming a member.
  • Communicate all member change requests to the COO/General Manager.
  • Coordinate the orientation and onboarding process of all new members.
  • Develop and adhere to a departmental budget; monitor and takes corrective action if necessary to help assure budget goals are attained.

Education and/or Experience: College degree, 2-year or 4-year education from an accredited school; 3-5 years in a sales environment within the country club or hospitality industry

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Accounts Receivable 

Summary: Accounts Receivable supports the CFO and Assistant Controller through posting of account payments, posting charges, filing of daily and monthly activities, various computer skills, on-line banking activities and bank deposits, member and account collections, assist in the computer POS training and usage, and perform various incidental duties to maintain a high level of integrity in the operation.

Knowledge, Skills, and Abilities:

  • Requires excellent customer service and people skills.
  • Ability to interact professionally and maintain effective working relationships with supervisors, co-workers, and members.
  • Must be able to multi-task and work in a fast-paced environment.
  • Proficient in Microsoft Office with expertise in the use of Excel.

Education and/or Experience:
Associates degree from a four-year college or university with a focus on accounting, finance, or related area and a minimum of two years’ experience.

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Assistant Golf Professional

Summary: Ensures that member and guest golfers receive exceptional service with all their golfing needs including but not limited to merchandise, tournaments, check-in, club-fitting, instruction, cart & club rental and other day-to-day operations. Assists with the coordination of leagues, major tournaments, clinics, golf schools and other golf events.

 Essential Duties and Responsibilities include the following:

  • Assist the Head Golf Professional, Director of Golf Operations and First Assistant Golf Professional in maintaining tee times advanced bookings, committee meetings, Member/Guests and other programs and events and teaching individual, junior, and group lessons.
  • Collaborate with First Assistant Golf Professional to organize and run golf leagues which include Men’s and Women’s nine and eighteen-hole leagues and as well as seasonal leagues. Sets up and run club tournaments for the entire golf membership.
  • Create and develop a productive staff that monitors pace of play on both courses while communicating to members, rangers and starters.
  • Ensure that members and guests have an enjoyable time while on the golf course and enforces security for members and guests pertaining to who is and is not to be on the golf course.
  • Manage staff responsibilities including and updating daily checklists, updating software, scheduling, payroll and conducting meetings.
  • Investigates and resolves complaints of membership.
  • Assist in the development of golf revenues
  • Management of the member handicap program.
  • Responsible for both golf courses and practice facility direct supervision of the following: Making sure hazards are painted and staked properly, Out of Bounds are staked properly, maintaining any ground under repair, maintaining tee times and pace of play in coordination with starter on a daily-bases and in coordination with Outside Operations Manager, Head Golf Professional, and Director of Golf develop schedule for Practice Tee rotation to best utilize turf conditions.
  •  Communicates with members, co-workers, management and the general public in a courteous and professional manner.
  • Conforms with and abides by all regulations, policies, work procedures and instructions.
  • Exhibits and maintains a professional demeanor to reflect a positive image of the Bear Lakes Country Club.
  • Performs other duties as assigned by the Director of Golf Operations.

Knowledge, Skills and Abilities

  • High golf knowledge of the game, etiquette, handicapping, rules, tournaments, and teaching are a must for this position.
  • Knowledge of tournament preparations and procedure.
  • Requires excellent communication skills and time management skills
  • Requires strong knowledge of USGA & PGA programs and eligibility to participate in the PGA Golf Professional Training Program.
  • Requires a strong playing and teaching background.
  • Ability to analyze data and prepare reports.]
  • Plan, organize, direct and coordinate all equipment services and repairs.
  • Supervise and directs daily activities of the mechanical staff.
  • Manage and prioritizes all equipment records and parts inventory; budget for equipment and maintenance shop.
  • Maintain a preventive maintenance program. and order parts and shop supplies within the approved budget as needed.
  • Coordinate services and repairs with supervisors; recommends equipment purchases or lease and review of equipment for performance on the course, completes emergency repairs to equipment on the course.
  • Service and supervise the servicing of equipment prior to use.
  • Instruct golf course maintenance team members regarding preventive maintenance, and the proper cleaning of and safe operation of equipment.
  • Ensure all equipment is in compliance with OSHA and other government regulations and ensures that no equipment is operated with safety features broken or absent and manages the repair shop to ensure its safe operation.

Education and/or Experience:  

Associates degree (A.A) or bachelor’s degree from four-year college or university; and one to two years (including Internships) related experience and/or training; or equivalent combination of education and experience.

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Golf Course Maintenance Operator

Summary: This is a detailed orientated driven position to fulfill the membership’s experience.   This position performs a variety of golf course maintenance duties independently under indirect supervision. 

Essential Duties and Responsibilities include the following;

  • Operates all hand-held landscape equipment in various golf course maintenance procedures.
  • Operates utility vehicles.
  • Hand and mechanical rakes bunkers to Bear Lakes Country Club golf course standards.
  • Golf course setup - Properly aligns and tee markers, filling divots and ensuring member receptacles are clean
  • Debris cleanup and rubbish removal to present a clean course to members and guests
  • Range tee setup – the cleaning of divots for neatness followed by filling divots with sand for turf recovery
  • Sod installation
  • Operates self-propelled walking mowers on greens and tees.
  • Operate and maintain equipment, power tools, and hand tools in maintaining golf course.
  • Verti-cut, aerate and top-dress tees, greens, fairways and other turf areas. Lay sod as required.
  • Water golf course grounds and maintain irrigation systems on golf courses.
  • Communicates with members, co-workers, management and the general public in a courteous and professional manner.
  • Conforms with and abides by all regulations, policies, work procedures and instructions.
  • Exhibits and maintains a professional demeanor to reflect a positive image of Bear Lakes Country Club.
  • Performs other duties as assigned by the Golf Course Superintendent.

 Knowledge, Skills and Abilities

  • Must be proficient in all areas of golf course equipment maintenance.
  • Must be able to operate all equipment.
  • Must be able to lift 50 pounds.
  • Must be able to work for extended periods in the heat.
  • Ability to verbally communicate well in English and in writing.
  • Ability to understand and carry out verbal and written instructions in English.
  • Ability to interact professionally and maintain effective working relationships with superiors, co-workers and members.
  • Must  be able to multi-task and work in a fast-paced environment.

Education and/or Experience: High school diploma or general education degree (GED), and 1-2 years of golf course maintenance experience.

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Administrative Assistant-Golf Course Maintenance 

Position Summary: Provides administrative and secretarial assistance to department management and Executive Team as needed.

Responsibilities:

  • Processes financial documents such as invoices and tracks as necessary.
  • Assists in the preparation of new budgets.
  • Maintains budget and notifies management of issues that are outside budgetary guidelines and prepares variance reports.
  • Orders all supplies and equipment for the department and tracks status as necessary.
  • Performs a variety of secretarial duties such as answering telephones, scheduling appointments, typing, photocopying, filing, record keeping and backing up the computer.
  • Initiate purchase orders from authorized purchasers; responsible for tracking and purchase order reconciliation.

Education and/or Experience: 
High school diploma or general education degree (GED); and a minimum of 2 years of related experience or any equivalent combination of education and experience 

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Server 

Position Summary: Attends to the needs of members and guests through the provision of quality customer service and a satisfying dining experience.

Responsibilities:

  • Properly greets members with name acknowledgement whenever possible; makes self- introduction and ensures proper table setup.
  • Informs members/guests of daily specials and takes orders for food and drinks as necessary and inputs into point-of-sale (POS) system.
  • Gauges timing of food delivery to ensure members’ orders are prepared correctly and correct food temperatures are met without rushing or causing undue delays.
  • Checks tables frequently to determine if diners have any needs or requests including drink refills, additional bread and butter, desserts, coffee, etc.
  • Maintains tables in a neat and orderly manner and cleans as necessary.
  • Opens and closes side work to ensure that everything is prepared for efficient service.
  • Assists other Servers to ensure that all diners have an excellent dining experience.
  • Checks card information supplied by Hostess and opens check under appropriate member number.
  • Requests members’ number and presents check for signature as necessary.
  • Responsible for all member checks and charges with his/her section.

Qualifications:

  • High School Diploma or GED plus a minimum of 1 year of serving experience.
  • Must have excellent customer service and interpersonal skills.
  • Must be knowledgeable of all food items on the menu, their descriptions, and ingredients.
  • Must be knowledgeable of wine and liquor offerings.
  • Preferred: Previous club experience.
  • Must have good communications skills (written and verbal) including tact and diplomacy when dealing with members. 

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Assistant Server 

Position Summary: Assists the Food & Beverage team members to create a continuous flow of service for members and guests.

Responsibilities include the following.

  • Works closely with the host staff to clean and turnover tables efficiently.
  • Ensures that all glassware, silverware, china, and linen are clean, polished, and organized.
  • Ensures that there is a sufficient supply of setups for the shift.
  • Clears tables of dishes, glasses, silverware, food, and other items.
  • Resets tables in accordance with Club procedures.
  • Fills water glasses at the time diners are seated, delivers bread and butter and refills non-alcoholic beverages.
  • Completes all opening, closing, and running side work.
  • Leaves work area clean, organized and stocked for the next shift.

Education and/or Experience: High school diploma or general education degree (GED); plus 6 months related experience and/or training; or equivalent combination of education and experience.

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Men's Bag Room Attendant

Summary: Provides complete services for members and their guests relating to handling of bags, golf carts and driving range operations.

 Essential Duties and Responsibilities include the following.

  • Performs all duties according to the daily procedures set by the Golf Department.
  • Prepares all golf carts for the day’s play. Ensures carts are clean and stocked with pencils, scorecards, towels, sand and sand scoops.
  • Maintains cart storage building and surrounding areas in a neat, organized manner.
  • Monitors areas periodically throughout the day to ensure that they are neat and orderly.
  • Obtains a daily starting sheet and lesson sheet for the day’s activity.
  • Sets up all groups & lessons one hour in advance.
  • Cleans carts upon completion of play and places on charge if it is not to be used for a second time that day.
  • Rotates each golf cart as designated by the golf cart mechanic.
  • Washes clubs upon completion of play and puts them in the proper place. Ensures that bags are placed in storage or stored until the member or guest leaves and places it in the member’s vehicle. Ensures that no member or guest handles his/her own bag.
  • Notifies Management if any vehicle has been taken without proper registry.
  • Ensures that all clubs taken off property which have bag storage are logged out and have the member sign out for it. Returned clubs must be logged in with member’s signature.
  • Notifies the Cart Mechanic of any mechanical problems and assists the Cart Mechanic in all non- technical aspects of the maintenance of vehicles.
  • Opens driving range to ensure that it is ready for use at the posted opening time.
  • Ensures that all comfort stations are neat and fully stocked.
  •  Maintains driving range throughout the day by checking comfort stations and chipping greens for neatness and stock levels.
  • Closes driving range and chipping greens and sets up for next day operation.
  • Picks up balls from driving range and collects trash to ensure neatness and cleanliness.
  • Assists in all special events of the Golf Department.

Education and/or Experience: 
High school diploma or general education degree (GED) and 1-3 months of related experience and/or training; or equivalent combination of education and experience. 

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Facilities Maintenance Technician (Full-Time)

Summary: Responsible for performing routine building maintenance tasks including carpentry, electrical, heating, ventilation, and air conditioning (HVAC) and plumbing.

  • Inspects buildings and other structures to determine functional systems and detect malfunctions and needed repair making notes and recommendations using a pre‐established check sheet.
  • Completes minor electrical and plumbing maintenance.
  • Performs minor painting, carpentry, and masonry work (preparing surfaces and using brush, sprayer, or roller to apply paints, stains, and varnishes, hanging doors, fitting locks and handles)
  • Reconfigures, installs, positions, and remount’s modular offices and space (furniture, wall panels, work surfaces, storage bins, lighting, file cabinets, etc.) to accommodate user needs and maximize office space using various hand, power and specialty tools, dollies, and hand trucks.
  • Prepares the surfaces and paints various structures and equipment (walls, refrigerators, evaporative coolers, floors, roofs, doors, restroom facilities, etc.) to preserve wood and metal parts from corrosion and maintain a safe, comfortable working environment using various painting equipment and related tools (sprayers, rollers, brushes, thinners, etc.).
  • Clean rooms, hallways, lobbies, lounges, rest rooms, corridors, elevators, stairways, parking lots, and other work areas.

Education and/or Experience:  High school diploma or general education degree (GED); in addition to 2+years of building maintenance experience. 

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Cook 

Summary: Cooks and seasons soups, meats, vegetables and other food for members and guests in the Club restaurants.

  • Reads menu to estimate food requirements and procures food from storage.
  • Measures and mixes ingredients according to recipe to prepare soups, salads, gravies, sauces and casseroles.
  • Bakes, roasts, broils and steams meats, fish, vegetables and other foods.
  • Adds seasoning to foods during mixing or cooking.
  • Observes and tests foods being cooked by tasting, smelling and piercing with fork to determine that it is cooked.
  • Carves meats, portions food on serving plates, adds gravies and sauces and garnishes servings to fill orders.
  • Prepares food to members’ satisfaction as perfectly as quickly as possible.
  • Sets up work station to ensure freshness and quality.
  • Assists in other kitchen duties as necessary for success of the operation.
  • Breaks down and cleans work station at the end of service.

Education/Experience:

High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience.

 

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